DevOpSmartBoard - Capacity Planning across projects in Azure DevOps with DevOpSmartBoard


DevOpSmartBoard -The Ultimate End-To-End and One Stop Dashboard solution for all the reporting needs in Azure DevOps at organization and project level. DevOpSmartBoard is currently in preview and has the following reports available:

·         DevOps Organization and project level metrics

·         Query work items with various combination of filters and export to excel

·         User Audit: count of User licenses and types, and display non-active users (not used Azure DevOps from last 30 days)

·         Traceability from Epic to granular level Tasks

·         User Capacity across Teams & Projects

·         Project Health

·         Reports on Azure Pipelines at organization levels


DevOpSmartBoard is published in Marketplace.

In this blog we will discuss about User Capacity, this report provides metrics about the capacity planning for the organization. The following information will be displayed in the report page:

In the first section of the report, once the iteration and working hours per day is selected from the drop-down, the Table will display the number of Users and with their Remaining Efforts

In the fast-paced world of DevOps, effective resource planning across multiple projects is necessary for optimizing productivity, meeting project deadlines, and driving success. Hence Capacity Planning becomes crucial while following Agile, scrum and SAFe Agile practices. DevOpSmartBoard, a powerful all-in-one platform, offers a wide range of features to support teams in their collaborative efforts. One such feature that stands out is the User Capacity Report. This feature provides comprehensive insights into the efforts or Work assigned to a user across multiple teams and across the Team projects in an Azure DevOps Organization, If the all the Projects in the organization are following the same iteration cycle.

User Capacity Reports offer a detailed analysis of how the efforts are allocated to resources across teams and across the projects. These reports provide information on each team member's workload, and their capacity utilization. By visualizing this data, teams can identify potential bottlenecks, balance workloads, and optimize resource allocation for improved productivity and efficiency.

Benefits of User Capacity Reports

Resource Optimization: With User Capacity Reports, PM's can gain a clear understanding of how resources are utilized across various Teams and Projects. The reports provide insights into each team member's capacity utilization, helping identify potential underutilization or overutilization. This information allows project managers to optimize resource allocation, ensuring that team members are working at their optimal capacity. By leveraging resources effectively, teams can achieve higher productivity and maximize project outcomes.


Proactive Planning: User Capacity Reports offer valuable data that enables leads to plan ahead and allocate resources effectively. By analyzing historical data and current workload trends, project managers can predict future resource needs and make informed decisions. This proactive approach allows for early identification of potential resource constraints, enabling teams to take necessary actions in advance and prevent project delays or resource shortages.

Performance Evaluation: User Capacity Reports provide a comprehensive view of each team member's workload and capacity utilization across teams and projects. This data can be used for performance evaluations and individual assessments. Project managers can identify top performers, recognize areas where additional support or training may be required, and ensure that resources are allocated appropriately based on individual skill sets and capabilities. This promotes a fair and balanced work environment and encourages continuous improvement among team members.

Continuous Improvement: By analyzing User Capacity Reports, teams can identify process inefficiencies or bottlenecks that hinder productivity. This data-driven approach allows for continuous improvement by uncovering areas where workflows can be streamlined, task assignments can be optimized, or team members can collaborate more effectively. User Capacity Reports serve as a valuable feedback mechanism for process refinement and help drive ongoing improvements across the teams and across the projects.


DevOpSmartBoard's User Capacity Reports offer teams valuable insights into resource allocation, workload distribution, and capacity utilization. By leveraging this data, teams can optimize resource allocation, balance workloads, and improve overall performance. The reports empower project managers and team leads to make informed decisions, proactively plan for future resource needs, and drive continuous improvement within their teams. With the User Capacity Reports feature, DevOpSmartBoard proves to be an invaluable tool for enhancing productivity, collaboration, and project success in the fast-paced world of DevOps.

Other reports and charts are explained in another blog, you can search other DevOpSmartBoard related blogs by searching the tag DevOpSmartBoard. For more details contact us at